Summer at St. John's operates all summer programming under a camp license issued by the Town of Danvers, MA.  As such, regardless of the program a child is enrolled in they will be referred to as a camper and must follow the state laws required for recreational camps (105 CMR 430.00).

Accommodations

Summer at St. John's programs are designed for a wide variety of children and can be adapted, to an extent, to meet the needs of individual campers.  A public accommodation shall make reasonable modifications in policies, practices, or procedures, when the modifications are necessary to afford services, facilities, privileges, advantages, or accommodations to individuals with disabilities.  A public accommodation does not have to comply if it can demonstrate that making the modifications would fundamentally alter the nature of the goods, services, facilities, privileges, advantages, or accommodations.  Accommodations will be considered on an individual basis and supporting documents such as a 504 Plan, Individualized Education Plan, or medical documentation can assist in this process.  Any accommodations that require support must be disclosed in advance - failure to do so may result in the camper being dismissed from the program with no refund.  

Any questions regarding accommodations should be directed to [email protected].

Financial 

A non-refundable deposit is required per child, per week, per program at the time of registration. Your deposit secures your child’s place in the selected camp or program and is applied toward the total session fee.

All deposits are completely non-refundable and non-transferable, including in the event of cancellation or withdrawal. Deposit amounts are as follows:

Camp Program	Deposit Per Week, Per Child
Camp ChrisEagles Sports CampsEagles Sports Academy Programs	$50
Outbound Tripping CampNorth East Anglers Fishing CampsMountain Biking Camps	$80
Exploration Camps (unless those listed above)Rec Sports LLC Camps	$65
All Session Options, including (but not limited to)LunchTransportationExtended Day	$10

All balances must be paid in full by Saturday, May 1, 2027. Failure to meet this deadline may result in forfeiture of enrollment and deposit. Registrations received after May 1, 2027 require full payment at the time of registration.

Cancellations and Refunds

If you cancel your child’s registration, the following refund policy applies:

• Through March 31, 2027: You will receive a full refund of all session and option fees, minus the non-refundable deposit.
• April 1, 2027 up until 30 days before your program begins: You will receive a refund equal to 25% of the amount paid, after the non-refundable deposit is deducted.
• 30 days or less before your program begins: No refund will be issued.

All cancellation requests must be submitted in writing to [email protected]. Requests will be time-stamped when received to determine which refund policy applies.

A full list of program-specific refund deadlines is provided below.

Program Start Date	30 Day Cancellation Date (no refund offered beginning dates below)
6/21/27	5/22/27
6/28/27	5/29/27
7/6/27	6/7/27
7/12/27	6/13/27
7/19/27	6/20/27
7/26/27	6/27/27
8/2/27	7/3/27
8/9/27	7/10/27
8/16/27	7/17/27

At Summer at St. John's discretion, balances may be transferred to another program or family member, subject to availability. If space allows, campers can switch sessions. Starting May 1, 2027, a $25 change fee per child will apply to all registration changes.

Waitlist Policy

When a program reaches capacity, families may join the waitlist through CampBrain. Joining a waitlist does not guarantee future enrollment in the program.

If a space becomes available, Summer at St. John’s will contact the family with an offer to register. Families will have 48 hours from the time the offer is sent to complete registration and secure the available space.

To secure the space within the 48-hour period, families must:

• Complete the required registration.
• Pay the applicable non-refundable deposit.
• Enroll in an available payment plan or pay the remaining balance in full.

If these requirements are not completed within 48 hours, the offer will expire and the space may be offered to another family on the waitlist.

Waitlist spaces are not considered confirmed until registration and the required payment arrangements are complete.

Prorated Fees

Summer at St. John’s does not provide refunds or fee reductions for campers who miss all or part of a session for any reason, including illness or injury).

An exception may be made during the first week of summer programming (Week 1: June 21-June 25, 2027) if your child’s school year is extended due to circumstances outside the school’s normal control, such as weather-related school closures or snow days. In this situation, program fees may be prorated for the school days your child is required to attend.

This exception allows families to reserve the first week of camp with confidence, without the risk of paying for camp days their child cannot attend because their school calendar was unexpectedly extended.

Summer at St. John’s reserves the right to cancel/change programs at any time. 

Enrollment 

All Summer at St. John's programs are subject to change, with advance notice provided whenever possible. Programs depend on meeting minimum enrollment numbers and may be canceled without prior notice if not met. We will try to offer an alternative week for canceled sessions, based on availability. If no suitable option is found, a full refund will be given.

Communication

The Summer at St. John’s app is our primary source for program-specific and day-to-day information for registered families.

Before and during your child’s program, logistical information will be shared through the app. This may include:

• Arrival and dismissal locations and procedures
• What to bring and what to wear
• Daily and weekly schedules
• Transportation and field trip information
• Special events and theme days
• Swimming and activity information
• Weather-related changes
• Program reminders and updates
• Other information needed to prepare for your child’s day

The app also allows Summer at St. John’s to send push notifications and text messages directly to families. We will use these features to provide timely updates and reminders about camp-related information, including schedule changes, transportation updates, weather notices, special events, and items your child may need to bring.

Using one central communication platform gives families a consistent place to find current information. It also allows our team to communicate quickly when schedules, locations, weather, transportation, or other operational details change.

Parents and guardians are responsible for accessing the Summer at St. John’s app and reviewing information related to their child’s program. We strongly recommend enabling push notifications and ensuring the mobile number associated with your account is current so you receive time-sensitive communications.

Instructions for accessing the app will be provided to registered families before the start of the summer. Families should contact [email protected] if they experience difficulty accessing the app.

Camper Health

Per 105 CMR 430.00 campers must not come to campus if they are experiencing the following symptoms:

• Fever of 100.4 degrees F or higher (children should be fever-free, and without medication for 24 hours before returning to camp).
• Flu-like symptoms.
• Sore throat, particularly with swollen glands.
• Vomiting or diarrhea within 24 hours prior to the start of the camp day.
• Cold-like symptoms, such as repeated coughing or sneezing, which are likely to spread infection.
• Significant headache, stomach ache, or chest pain. 
• Obvious infections such as Chicken Pox (all lesions should be crusted over before returning to camp).
• Contagious skin diseases such as Impetigo. 
• Contagious illness such as Strep Throat. 
• Any illness where a child is unable to participate fully in camp activities.
• Families must follow all updated state Covid Guidance as it pertains to testing, isolation and masking in the guidance for summer camps, as outlined here. 

If a camper is sent home by the Health Team, an authorized adult must pick them up within 60 minutes. If a camper is deemed ill at the end of the day, they may be held off the bus, and an authorized adult will be asked to pick them up from camp.

Dismissal

Summer at St. John's reserves the right to dismiss a camper without refund if they endanger themselves or others, disrupt activities, violate camp conduct, or if important information is withheld during registration. This includes frequent toileting accidents that cannot be managed by our Health Team. If a child is dismissed, an adult from the pick-up list must arrive within 60 minutes.

Medical Forms

Per 105 CMR 430.00, all emergency contact forms, signed physicals, immunizations, and medical administration forms must be received prior to a camper attending a program/camp.  

Campers must upload a valid physical form (dated within the last 18 months) to CampBrain by May 1, 2027. The form must include a dated physician's signature and a note stating 'Cleared to participate in activity' or similar. All medical forms must be in English; non-English forms must be translated by a medical translation service.

Medications

All medications must be dropped off and picked up by a parent/guardian. On the first day, medications can be dropped off with the camp admin running your child’s drop off location. Families using camp transportation can give medications to a bus monitor, along with a Medication Form and doctor’s order.

For off-campus trips, campers needing daily medication will create a plan with the Health Team and must bring a second, labeled container for medication.

Campers prescribed life-saving medications (e.g., epipens, inhalers) must bring them to camp, or they will not be allowed to stay. All medications must be current, in original containers, with visible prescription labels.

If a camper requires an EpiPen, they must bring both EpiPens in the original box with the prescription label.  All EpiPens must be accompanied by an up-to-date Allergy Action Plan, including a photo of the child. 

Early Dismissals/Late Arrivals

We offer three early dismissal times: 12:30pm, 1:30pm, and 2:30pm. Please notify us by 10am on the day of pick-up by calling 978-774-1427 or emailing [email protected]. We cannot accommodate dismissals after 2:30pm or without prior notice.

Campers arriving after 9am must check in at the Main Camp Office in Memorial Gym, and staff will escort them to their program when available.

Field Trip Attendance

Starting Wednesday 30 June, 2027, Camp Chris Senior Camp will have bi-weekly field trips on Wednesdays. Field trips are optional and must be reserved in advance. Field trips cost an additional $10 per camper, per trip. Campers must arrive on time, participate, and cannot be dismissed early. An alternative program for Senior Campers will be provided to those campers who choose not to go on the field trip. Campers are expected to follow the same community expectations both on and off campus.

General

Per 105 CMR 430.00, all parents/caregivers of registered families have the right to review background checks, health care, discipline policies and grievance procedures upon request.

Release of Camper

Summer at St. John's is responsible for a camper from sign-in by an authorized person until they are released to an authorized parent/guardian. Campers cannot leave without an authorized individual listed in the CampBrain account.

Each week, an Authorized Pick-Up Pass will be sent to expedite pick-up. By using it, caregivers acknowledge that IDs will not be checked. If you prefer not to use the pass, contact us at [email protected] before your child’s first day.

Photographic Images Policy

In order to portray our programming accurately and vibrantly, Summer at St. John’s makes an intentional effort to publicize our program in a variety of media formats. Photographic images (for example portrait, picture, video, or other reproductions) may be used for educational and/or promotional purposes in print and electronic media. Outlets for publication may include, but are not be limited to, marketing materials, the Summer at St. John’s website, press releases, social media outlets (including, but not limited to, Facebook and Instagram), newsletters, and local newspapers. While the School strives to abide by parent/guardian wishes, we do not guarantee use of a student’s name or image will never occur.  Any family that does not want their child photographed must put this in writing, sent to [email protected] prior to your child’s first day of camp.

All families must upload a recent picture of their child to their registration form prior to their camper’s first session - this helps us identify children when needed.  This should be completed by May 1, 2027.

Food

Summer at St. John's is a nut-aware campus, so all food brought must be nut-free. Shared snacks or food, including for birthdays, are not allowed.

Each group will check in with campers every morning to ensure that all campers have a water bottle and snack or lunch.

If a camper arrives without lunch, staff will contact their caregiver to make a plan. Caregivers may choose to purchase a lunch through the camp.

Campers without food will receive a nutritious bagged lunch, and families will be charged the daily rate.

Campers may receive food as part of their program, with the Health Care Team reviewing medical records and contacting families if needed. The Camp Store offers pre-published, nut-free snacks.

Swim

Campers in Camp Chris and Eagles Sports Camps have daily scheduled recreational swim. Swim may be cancelled due to other scheduled events, or for circumstances outside of our control - for example, if a biohazard is introduced into the pool the aquatic team may have to close the facility for cleaning. 

Campers in Exploration Camps, Academic/Enrichment programs, or other Summer at St. John's activities may access the pools if their schedule allows, with advance notice.

Safety is our top priority, especially at the pools. Our team of lifeguards, led by the School’s Aquatic Coordinator, oversees all swimming activities. Campers receive a safety briefing and are supervised by lifeguards and counselors.

Per 105 CMR 434.00, campers must shower before entering the pool.

Swim Lessons

Starting June 21, 2027, campers in Lower Camp will receive swim lessons taught by certified North Shore Swim Club instructors. Campers in Pre-K camp will receive a daily swim safety lesson as part of their free-swim program.

Each camper is guaranteed a minimum of four swim lessons per week, with a goal of providing five lessons whenever possible.

We encourage all campers to take part in swim activities, but no child is ever forced into the water. Families are asked to discuss expectations with their child before attending camp.

Equal Opportunity 

St. John’s Preparatory School/Summer at St. John's is committed to providing equal opportunity to its students, campers, employees, and to eliminate  discrimination when it occurs.

St. John’s Preparatory School/Summer at St. John's does not discriminate on the basis of race, religious creed, genetics, sex, sexual orientation, age, national origin, ancestry, or veteran status.

Moreover, St. John’s Preparatory School/Summer at St. John's will not ignore any form of discrimination or harassment, including sexual harassment, nor will St. John’s Preparatory School/Summer at St. John's does not condone any form of retaliatory activity against any person who brings a complaint of discrimination or harassment or who cooperates on a compliant investigation.